Unless the reception facility you reserved provides an in-house catering service, choosing a caterer will be an important part of your wedding preparations. Friends, family, the reception facility manager, and other recently married couples will be able to recommend possible wedding caterers. However, these recommendations should not be a substitute for your own research.
It’s best to meet with several caterers to compare prices, services, and menu options. The following are some questions to ask possible wedding caterers.
- How long have you been in business?
- Where did you receive your culinary training?
- Are you licensed to serve liquor?
- What kind of health permit and liability insurance do you carry?
- Have you ever catered a wedding at the reception site we’ve chosen?
- Do you work from a set menu or can we request a menu tailored to our preferences?
- Will you provide special dietary meals upon request?
- Do you provide the wedding cake?
- Do you handle cleanup and rental returns?
- Is the cost of service staff included in the price?
Once you select a caterer, make sure that all charges are clearly stated in the contract. A contract should include types and amounts of foods, number of guests, complete menu listing, per-person charge, liquor charges, set up charges, and any applicable equipment charges.
Unless you have your heart set on a particular menu, it’s usually simplest to give the caterer a price per head and let them be creative. Most wedding caterers figure their prices per person, except for hors d’oeuvres. Prices for hors d’oeuvres vary widely, so remember to take this into account when figuring your catering costs. Depending on the type of hors d’oeuvres you choose, you could be adding several dollars per person to your budget!
While sticking to your wedding budget is certainly important, never choose a caterer based on cost alone. A good caterer will work within your budget, even if it means paring down the event or choosing less expensive ingredients. If you’re especially concerned about cost, avoid foods that require carving at the table or time consuming kitchen prep. Choosing a menu that only uses in-season and locally available items is another good way to help keep costs down. Also, remember that nationwide, chicken is typically the cheapest entrée choice.
If you’re considering serving liquor at your wedding reception, remember that this will substantially increase your catering budget. Alcohol can get expensive very quickly! Serving liquor will require that you serve a more substantial meal to ensure that guests aren’t drinking on empty stomachs. Also, a necessary safety precaution is to make sure you have an abundant supply of coffee, tea, soda, and other non-alcoholic beverages at your reception.
Don’t stress endlessly about the menu. Traditional wedding etiquette only requires that you serve reception guests something to eat and something to drink. Wedding cake and punch fulfill those requirements. Anything else is merely icing on the proverbial wedding cake!


